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Location : New York - Long Island
Refer to Job # FXUO711964
Business is very brisk at this large, international full-service law firm that is one of the oldest and most prestigious firms in the Pacific Northwest. Their practice includes corporate, litigation, real estate, intellectual property, legislative, and other types of law. It's clients include some of the largest corporations from around the region and the globe. The firm has a strong commitment to diversity, and its attorneys enjoy a flexible, exciting environment where they can choose the specific types of work that they enjoy. All attorneys are given meaningful, interesting assignments and client contact, as well as the training and mentoring they need to enhance their skills. Relationships between associates and partners are generally good, and the firm encourages pro bono work. Billable hours requirements are reasonable, and market compensation is paid.
Legal Secretary Duties: The candidate will be responsible for accurate and timely completion of all administrative and assistant work assigned by multiple timekeepers. Answering incoming and placing outgoing calls. Creating, editing, and proofreading letters, legal documents, and memos in the relevant Microsoft Office application or document comparison software. Organizing and maintaining all correspondence and documents using the relevant / local document management system. Managing emails, calendar appointments, and client contact lists. Scheduling meetings and coordinating all logistics. Using internal library resources for external research as directed by timekeepers. Managing physical and electronic files, including intake, retention, retrieval, and transfer of records. Maintaining an organized and secured work station and filing areas. Running critical document checks to ensure all files have been saved as necessary. Importing electronic documents, including scanning documents into the document management system. Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers. Coordinating and preparing monthly client bills. Preparing check requests and expense reports. Opening files and conducting conflict checks. Coordinating, verifying, and obtaining all required approvals for all domestic and international travel arrangements with the firm's travel provider and assisting with processing the related business expense reimbursements. Assisting other practice assistants with overflow work and providing backup legal support during periods of annual or personal leave. Performing other relevant duties as directed by the immediate supervisor, including, but not limited to, Practice Area Leader / Coordinator or Department Head administrative work, practice development initiatives, and project work. Working occasional overtime as required by practice / business needs.
Qualifications: The candidate must have prior experience in a similar role within a medium to large law or professional services firm working for multiple timekeepers. High proficiency in the use of Word, Outlook, Excel, and PowerPoint. Typing speed of 65 wpm or above. Excellent oral and written communication skills. Excellent attention to detail, including using correct spelling and grammar. Excellent client service skills. Prior experience with Elite, Legal Key, and document management systems or comparable software would be an advantage.
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