Legal Secretary/legal Administrative Assistant in San Francisco, CA| LawFirmStaff

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Title : Legal Secretary/legal Administrative Assistant

Location : California - San Francisco
Refer to Job # OBDT843295


Legal Secretary/Legal Administrative Assistant The candidate provides administrative, organizational, and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room setups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance. May assist attorneys, paralegals, and analysts with the preparation and filing of US Federal/District Court documents or US patent correspondence, transmittal documents, and formal documents. Projects an image that reflects the professional nature of work done by the firm. Interacts with clients in a way that supports great client service and relationships. May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation, and/or other events as directed. May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers, and other external devices with remote guidance from IT specialists. Prioritizes workload in an efficient and effective manner. Participates in ongoing training sessions to enhance his/her technical skills. Stays informed of all firm policies and standardized procedures and applications. Assists Legal Support Assistant Trainees by providing training, mentoring, and quality assurance. Should have a High School diploma or GED and three years of related experience, OR equivalent combination of education and/or experience. Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred. Must have basic legal terminology and an awareness of court filing requirements. Must be able to use legal citations and apply them to firm documents. Should be Working knowledge of time entry software, Microsoft Word (styles and tables), Excel, PowerPoint, and Outlook. Skilled in the use of a redlining tool. Working knowledge of basic office functions. Should have the ability to type 50 WPM; ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs. Shares knowledge and mentors others on technology applications and firm/division processes.
 
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