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Title : Legal Secretary

Location : Michigan - Detroit
Refer to Job # IHLW821607

Legal Secretary The candidate will handle the administrative functions for each secretarial assignment. Maintain positive contact with clients, attorneys, and staff and observes confidentiality of client matters. Support clients, attorneys, and other staff members by performing an administrative role and handling detail-oriented and critical tasks. Operate a computer, word processor, and typewriter, transcribe dictation, photocopier, fax machine, telephone, and other office equipment. Draft correspondence, memoranda, and other legal documents. Communicate with attorneys and clients via email, fax, and/or telephone. Screen telephone calls and record messages. Read, sort and date incoming mail. Ensure that outgoing mail is timely delivered. If necessary, route mail to a specific service and follow-up on timely delivery. Open new files requests conflict of interest checks and maintain all client and general files, maintain records and filing systems. Conduct periodic review for possible storage of older files, prepare files to be closed. Receive clients and visitors, maintain good public relations with clients, observe confidentiality of attorney-client relationship. Process bills, proof billing sheets, review and edit bills. Manage attorney expenses. Work closely with administrative support staff (word processing, receptionists, etc.). Perform overload typing, filing, or photocopying as time permits and as requested by other attorneys or the personnel director. Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring legal matters, fines, and filing requirements, monitoring evidence-gathering, anticipating changes in litigation or transaction preparation requirements. Maintain deadline reminder systems. Represent attorney by communicating and obtaining information, follow-up on delegated assignments, knowing when to act and when to refer matters to an attorney. The candidate must have a high school or equivalent degree with 1-2 years of relevant experience to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Must have the ability to read and write in order to proofread typed material for grammatical, typographical, or spelling errors of routine law office correspondence and legal case matters; perform non-complex arithmetic calculations when verifying calculations on forms and documents, at a level normally acquired; the ability to transcribe legal documents, correspondence and reports from rough draft, or transcription at a level of 70 wpm; the ability to organize and prioritize numerous tasks and complete them under time constraints; interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact; interpersonal skills necessary in order to communicate by telephone and provide information with ordinary courtesy and tact; the ability to be detail-oriented and handle multiple tasks simultaneously; the ability to organize and prioritize numerous tasks and distribute work to ensure completion under prescribed constraints; work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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