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Title : Legal Secretary

Location : Florida - Boca Raton
Refer to Job # IXHM841463

Legal Secretary The candidate will leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Identify most efficient and effective manner to complete tasks. Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications. A knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines. Prepare and coordinate e-filings in state and federal courts. Handle incoming and outgoing mail, faxes and scan documents. Ensure that documents are saved and filed into the appropriate document management system. Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements. Open files, close files and assist with conflicts checks. Provide support to the attorneys with timesheets and regular billing matters. Maintain a good working rapport with clients and co-workers. Regular and predictable attendance is an essential function of the job. The candidate should have a high school diploma or equivalency; an associate degree, business school certificate or related education is desirable. Should have 5+ years of legal secretarial experience in a law firm environment. Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF. Working knowledge of legal practices, terminology, documents and court procedures. Working knowledge of the firm's litigation and transactional support tools. Ability to interact and communicate effectively in a business environment. Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources. Excellent typing, spelling, grammar, proofreading, transcription and general clerical skills. Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records. Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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