Legal Secretary in Long Island City, NY| LawFirmStaff

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Title : Legal Secretary

Location : New York - Long Island
Refer to Job # OTHK734467

This high-powered, long-established firm offers great opportunities for top-notch candidates seeking rapid growth and high volume in intellectual property and dozens of other challenging practices. We really have a lot of good things to say about this firm because the firm seems to consistently set a high mark for itself in numerous, numerous categories. For example, the attorneys in this firm are all almost universally very nice people to work with and this firm puts a real powerful emphasis on quality of life issues for both its associates and partners. Without exception, the firm’s attorneys claim they are treated with a tremendous amount of respect – the firm is genuinely interested in making long-term relationships with people. Management is extraordinarily introspective about the candidates they interview – according to one candidate, the firm is “almost philosophical” in its approach towards recruiting. Attorneys here typically bill in the 1800 range.
Legal Secretary The Candidate will be responsible to draft, type, proofread and edit correspondence and documents (e.g., court forms, pleadings, memoranda, agreements and other legal documents) under time sensitive deadlines. Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills. Schedule appointments and maintain calendars; anticipate conflicts and proactively manage schedule changes. Make travel arrangements and set up conference calls. Maintain correspondence and other legal documents, both paper form and in electronic format (through NetDocs document management system). Take initiative, with attorneys permission, to review and save e-mail, delegate to other parties or escalate to attorney for action as appropriate. Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up, (e.g., via telephone, e-mail and in person). Work with attorneys to prioritize, organize and relieve them of administrative tasks. Demonstrate expertise in department-specific topics, procedures and software, (e.g., pacer, e-filing procedures). Make arrangements for messenger, postal, fax, or courier service as needed; provide assistance to other attorneys and staff on other projects as needed. Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings. The candidate should have 5+ years experience as a legal secretary or executive assistant required; familiarity with law firm billing processes is a plus. Demonstrated strong word processing and computer skills; solid working knowledge of MS Word, MS Excel and MS Outlook required, experience with all MS Office 2010 products preferred. Proofreading, NetDocs and PowerPoint skills desired. Demonstrated ability to type 50 wpm on word processing equipment with a high degree of accuracy. Exceptional organizational skills required; ability to multi-task, work under pressure and meet conflicting deadlines. Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients. High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role.
 
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