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Title : Patent Prosecution Legal Secretary

Location : Georgia - Atlanta
Refer to Job # VRFV732707

Patent Prosecution Legal Secretary The candidate will draft, edit, and file court documents and related correspondence. Handle time entry and billing for assigned attorney(s) and paralegal(s). Resolve billing disputes between client and Accounting. Prepare cover letter for invoices. Processes CIMS. Maintain files on a regular basis as required by attorney(s), Practice Group, and Firm procedures. Send files and records off-site when appropriate. Maintain and update attorney(s) calendar; enter contacts into InterAction on behalf of attorney(s). Coordinate travel arrangements and processes expense reports. Coordinate in-house meetings and assists as necessary. Open mail and date stamps, when appropriate. Answer and handle all incoming phone calls in a professional manner. RSVP attorney(s) for seminars and conferences. Maintain open communication with attorney(s) at all times. Assist attorney(s) and paralegal(s) with preparation and prosecution of patent, trademark and copyright applications. Report the Notice of Assignment Recordation to the client. Calendar docket Non-Provisional and Foreign Filing due dates; send reminder letters regarding upcoming non-provisional and foreign filing due dates. Prepare transmittal documents, including Application Data Sheet (ADS), Transmittal letters and fee transmittals. Prepare declaration documents, power of attorney and assignment documents. Maintain and organize USPTO/client correspondence. Track patents/applications in PAIR at attorney request. E-file applications via EFS-web. Prepare IDS (Information Disclosure Statement) based on the background of the invention. Prepare IDS based on any search reports in a related PCT application. Prepare filing receipt reporting letter. Calendar docket due dates for response to Election/Restriction Requirement and Office Actions, as requested by attorney. Prepare shell documents for the Response to the Election/Restriction requirement, Office Actions, foreign correspondence to respond to Office Actions; prepares any extensions of time when responding to an Election/Restriction Requirement. Prepare draft letters reporting Office Action when received for attorney review and revision. Prepare shell documents for the Response to the Office Action. Prepare Notice of Appeals, when warranted and Appeal Brief Shell. Prepare draft letters reporting Notice of Allowance and Issue Fee due for attorney review and revision; prepare issue fee for payment. Prepare draft letters reporting Issued Letters Patent. Proofread all correspondences, patent cover pages and claims. Obtain file histories of issued patents or published applications via PAIR. The candidate must have previous work experience including basic secretarial skills, word processing, general office procedures and filing techniques, along with the ability to concentrate on details, organize work and work with a wide spectrum of individuals. High School graduate; College degree preferred. A minimum of 3 years patent prosecution legal secretary experience. Large law firm experience is a plus. Must be able to handle diverse practices, be a team player, and be a liaison between the client and the attorney. The ability to communicate accurately and professionally with the clients is a must. It is essential that the Legal Secretary have strong proofreading skills, organizational skills and solid attention to detail. Must have proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, FileSite or other document management software, Aderant or other time entry software, Change Pro or other change tracking software. Proficient in Visio is highly desirable.

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