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Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # HEOZ728292

This large, prestigious Chicago based law firm with offices throughout the US has established itself as being the premier, if not the best, labor and employment powerhouse firms in the nation. It now provides a range of legal services, including corporate and business law, general litigation, environmental and other related matters. Its clients include Fortune 500 companies, industrial and manufacturing companies, banks and brokerage houses, healthcare institutions, transportation companies and other media conglomerates. The atmosphere is light and confident, as the lawyers are assured that their expertise is rarely rivaled by many of the other firms. Compensation is the top of the market, and associates are expected to work long hours. This firm offers tremendous growth opportunities for resourceful and energetic attorneys.
Legal Secretary Duties: Create and update PowerPoint presentations. Proofread and edit other documents, including speeches, books, articles and online material for appropriate formatting, spelling and grammar. Manage special projects for Partners and Corporate leadership. Serve as a resource to the Firm s leadership and Corporate department by attending and assisting with minutes of meeting.Input, revise and finalize correspondence, audit letters, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents. Maintain good public relations with clients and other attorney contacts. Sort, date and read incoming mail. Prepare documents and packages for mail, messenger and overnight delivery. Complete client/matter forms. Request conflicts of interest checks and open new files. Maintain all client and general files. Conduct periodic review for possible storage of old files and prepare files to be closed.Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Prepare expense reports and process vendor invoices in Chrome River in a timely matter. Review monthly client billing performas for accuracy and completeness. Coordinate and follow through on requests and projects with other support departments (e.g., document solutions, receptionists, records department, office services). Schedule appointments and make arrangements for meetings, conferences and travel. Maintain attorney calendar and contact list. Enter attorney time, send time entry reminders and tracks entries. Receive clients and visitors. Other duties and projects as assigned. Requirements: Bachelor's degree is a plus. 5+ years of law firm or professional services secretarial experience required. A strong knowledge of MS Office including PowerPoint and great project management skills. Ability to be creative, proactive and multi-task in a fast-paced, deadline-driven environment. Effectively communicate verbally and in writing, as appropriate for the needs of the audience (clients, governmental agencies, internal and external resources). Demonstrate strong time management and organizational skills. Familiarity with Carpe Diem, Chrome River, LegalKey, document management systems or similar technology preferred.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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