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Title : Corporate Legal Secretary

Location : California - Palo Alto
Refer to Job # DBBU726239

Corporate Legal Secretary Duties: Under general supervision of the assigned lawyers and Office Administrator, will provide secretarial and clerical assistance to attorneys. Compiling and organizing minute books, closing binders, and corporate organizational documents. Managing corporate filings with the Secretary of State by coordinating with various vendors such as CT Corporation or CSC (Corporate Service Company). Preparing engagement letters, boiler-plate agreements, shareholder mailings, closing documents, signature checklists, and stock certificates. Working with the Accounting Department to resolve billing problems and efficiently process final billing statements and letters. Making domestic/international travel arrangements, including air transportation, automobile rentals and hotel reservations. Timely preparation and submittal of proper expense reports. Submitting accurately completed paperwork to various firm departments, including conflicts and new business intake. Coordinating timekeepers' calendar and reminding of various meetings, appointments, events, etc. Scheduling meetings, arranging for conference rooms and requesting conference room service for meals and beverages. Duplicating documents, papers and other materials as needed. Proofreading, editing, red-lining large documents. Opens new files and requests conflict checks. Processes bills for designated billing lawyers. Prepares expense reports and check requests. Additional duties appropriate to the specific Department and lawyers to whom assigned.Additional duties as assigned by paralegals, Partner in Charge or Office Administrator. Qualifications: High School Diploma required; Some college and/or PLS Certification desirable. 3+ years of related office experience that is directly related to the duties and responsibilities specified. Must possess strong secretarial skills including typing, proofreading, spelling, and grammar. Knowledge of Windows 2010 system and proficiency in using Microsoft Suite of Applications. Previous experience with FileSite/I-Manage, Elite, and LegalKey is beneficial. Ability to work independently or as a team. Knowledge of terminology and procedures. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Advanced computer and software application skills. Ability to proofread typed material for grammatical, typographical or spelling errors. Ability to organize and prioritize numerous tasks and complete them under time restraints.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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