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Title : Legal Secretary - Corporate/litigation

Location : Texas - Austin
Refer to Job # JKZZ826690

Legal Secretary- Corporate/Litigation Duties: Provide secretarial support to assigned attorney(s) with accuracy and timeliness, strong typing skills and the ability to red-line and draft documents. Work with sensitive, confidential information and ensure that day-to-day support for the team runs smoothly and efficiently. Prepare, format and edit legal documents, contracts, discovery requests and responses, correspondence, memos, letters, reports, litigation and regulatory related forms. Submit electronic filings, timely and efficiently, through various electronic court systems along with short calendar markings as needed. Assist with drafting and preparing documents such as audit responses, table of contents, and Minutes for Board of Directors. Establish and maintain files and enter data into spreadsheets. Send and retrieve documents from court judicial websites or pacer as needed and follow work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters. Answer phones and handle routine inquiries for internal and external contacts; refer calls to other contacts as needed and take thorough messages. Maintain a courteous and service driven demeanor at all times. Maintain attorney calendar(s) and contact lists as requested. Arrange internal and external client meetings and conferences. Stay apprised of calendars and actively communicate changes or reminders as needed. Coordinate all business-related travel arrangements for direct report attorneys and submit all business-related expenses for reimbursement on behalf of the attorney(s). Maintain familiarity with legal terminology, working knowledge of applicable basic legal procedure and law firm document protocol. Ensure a high level of service when interacting with clients, and other related internal and external contacts. Maintain discretion and sound judgment when interacting with internal and external clients. Maintain a helpful, proactive and professional manner when interacting with internal and external clients. Support and cultivate service standards as expected by the Firm. Operate standard office equipment such as computers, photocopiers, calculators, and use required software applications to effectively perform job duties. Scan and clean up documents utilizing scanner equipment and software. Convert and format documents from other software applications. Record, edit, and submit timesheets through DTE time and billing system; proofread and oversee paperless proformas, transfers. Coordinate and oversee attorney billing; work with the billing coordinator to format and send monthly bills to clients. Take initiative to build on existing skills through both self-directed development, as well as Firm sponsored training programs. Willingness to share knowledge with others in the Firm. Take initiative to creatively solve problems and research information to advance matters. Perform other duties and responsibilities as assigned. Qualifications: Bachelor's Degree required. 3+ years of legal administrative or secretarial experience in a fast paced organization.? Prior experience supporting Corporate Transactional and Litigation attorney(s) preferred. Keyboarding skills of at least 65 wpm. Advanced skills in MS Office Suite Word, Excel, Outlook and PowerPoint, DTE, Elite or similar systems. Knowledge of legal document formats. Demonstrated ability to balance customer service while delivering high results and productivity. Effective oral and writing communication skills with strong knowledge of grammar, spelling and punctuation. Demonstrated flexibility and the ability to handle complex, multiple tasks for individuals with different work styles. Ability to change priorities while maintaining strong organization and attention to detail. Must be a team player, support others and take on additional responsibilities as needed. Organize and prioritize assignments to assist the department with meeting standards and exceeding goals. Maintain current knowledge of trends and developments affecting the area of specialization. Uses innovative thinking, collaboration, and exercise sound judgment to achieve results.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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