Assistant (legal Secretary) in Washington, DC| LawFirmStaff

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Title : Assistant (legal Secretary)

Location : District of Columbia - Washington
Refer to Job # YUTC767541


Assistant (Legal Secretary) The candidate will be responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties. Answer multiple phone lines; screen and direct calls them as appropriate. Maintain calendars, schedule meetings, and arrange conference/teleconference calls. Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm s travel department. Process expenses through Firm expense application (Chrome River). Prepare attorney diaries through Firm diary application (Intapp). Utilize various office machines to transmit data, print, duplicate, fax and PDF. Create and maintain attorney files using alphanumeric systems. Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs. Prepare and process client bills, working closely with Billing department. Create, revise and proofread letters and various legal documents. Provide backup coverage for other assistants and receptionists. Perform other duties as assigned. The candidate should have a High School diploma or GED equivalent. 1 to 2 years of administrative experience in an office or professional services setting. Four-year college degree preferred. Ability to effectively present information verbally and in writing. Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications. Proficiency in Microsoft Word and Excel. Basic math skills: addition, subtraction, multiplication, division. Strong attention to detail. Must be able to work collaboratively in a team environment. Ability to use diplomacy and discretion in relaying information. Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment. Basic knowledge of Microsoft PowerPoint preferred.
 
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