Legal Support Team Specialist - Legal Secretary in Dallas, TX| LawFirmStaff

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Title : Legal Support Team Specialist - Legal Secretary

Location : Texas - Dallas
Refer to Job # OJTC738638


Legal Support Team Specialist - Legal Secretary The candidate will be responsible for providing administrative support to attorneys and other timekeepers primarily in the area of litigation; successfully managing multiple projects and priorities. Works with a team of specialists, sharing responsibility for support to assigned timekeepers and successfully managing multiple projects and priorities. Communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Essential job functions include: Types, transcribes, revises and proofreads legal documents, prioritizes assignments, and meets specific deadlines on projects. Prepares documents for e-filing as required. Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries. Prepares expense reports and reimbursement requests. Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets. Enters billable time. Prepares and processes new matter forms, requests conflict checks, and opens new files. Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Office Services department as needed. Maintains paper and electronic files in compliance with current policies. Works with Records Department to create and maintain client files and indexes. Marks case or matter related documents with filing instructions to ensure proper filing. Performs routine filing and retrieves files as needed. Maintains attorney contacts, tracks requirements and activity related to CLE and memberships. Works collaboratively in a team: Demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Updates project log with pending and completed tasks. Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner. Other duties as assigned. The candidate must have High School Diploma or GED; Bachelor's degree preferred. 3-5 years relevant legal assistance experience preferred. Litigation experience required. Should have strong technical skills. Must have minimum typing speed of 60 wpm. Should have proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel. Must have previous transcription experience. Should have ability to deliver superior service to all internal and external customers and communicate effectively. Must have ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required. Ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required.
 
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