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Title : Legal Secretary

Location : California - Sacramento
Refer to Job # HFAJ714078

Legal Secretary Duties: Provide clerical and legal secretarial assistance to the attorneys in the Sacramento office, including making travel arrangements, calendaring/ docketing important dates and events, tracking appointments, drafting legal correspondence, and maintaining electronic filing for assigned attorneys. Operates standard office equipment, including a personal computer, copiers, scanners, facsimile, and telephone. Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents required by the Litigation process; understands specialty areas of practice (Employment Litigation) and is capable of attaching appropriate enclosures for specialty area without the need for supervision. Reviews completed documents thoroughly to check for errors in grammar, spelling, punctuation, and formatting. Opens new files, prepares and collects conflict of interest checks, and maintains client and general files. Conducts periodic review for possible storage of closed files; prepares files for closed storage. May receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Makes client and client related appointments for attorneys upon request. Coordinates attorney travel schedules. Inputs attorney time for time and billing purposes on a daily basis. Assists with overflow typing, filing, photocopying, receptionist coverage, and/or time entry as requested. Exemplifies excellent customer service in every interaction with the Firm s clients and the public. Responding to messages and requests in a timely manner, graciously extending oneself to accommodate those served by the Firm, and performing job duties with enthusiasm and a genuine perceivable zest to be of service. Handles submission and tracking of attorney expenses. Scheduling appointments, depositions, and scheduling/coordinating necessary resources such as conference rooms and court reporters, with vendors, office services, and other departments; Providing assistance to others in office whenever requested based on priorities of current work in-hand, promoting teamwork and mutual cooperation among all staff members; Other duties as requested or assigned. Qualifications: High School Diploma required, Bachelor's degree preferred. 5+ years prior secretarial experience in law firm Understanding of law office policies and legal document requirements Ability to read and write in order to proof and perform minor editing of routine law office correspondence and legal case matters. Ability to perform non-complex arithmetic calculations when verifying calculations on forms or documents Experience maintaining records and filing systems. Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors. iManage experience preferred. 2+ years of on the job experience necessary to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of law office correspondence and legal matters. Perform arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Ability to type electronic documents from dictated tapes or handwritten documents. Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision. Ability to pay close attention to detail. Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary. Interpersonal skills necessary to communicate fully, effectively and appropriately by telephone, in person, and via email with a wide range of clients, attorneys and staff under a wide range of situations and circumstances so as to consistently provide customer satisfaction with each interaction.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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