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Title : Staff - Legal Secretary

Location : District of Columbia - Washington
Refer to Job # LPIM690866

Staff - Legal Secretary The candidate under general supervision and direction of assigned attorney(s) and the Secretarial Manager, and following prescribed department, office and firm procedures, Legal Secretaries are responsible for providing secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned. Legal Secretaries are expected to perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement. Above all, Legal Secretaries must fulfill the needs of the office in a manner which is consistent with the firm s Core Values. Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Use of a typewriter may be necessary for certain assignments. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Mail Room, Duplicating, Facilities, Conference Services, and Finance. Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. Accept overflow work from the Secretarial Manager and other secretaries as needed. A High School Diploma or equivalent is required. Must have 5 years of secretarial experience supporting partner level attorneys. Specialized secretarial degree, associate and/or Bachelor's degree desirable. Should have thorough knowledge of MS Office applications including Word 10 and Outlook, as well as Adobe Professional. Must have proficiency in eFiling and all court procedures. Should have ability to produce TOCs and TOAs manually and accurately. Must have thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms. Musty have ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment are needed.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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