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Title : Legal Secretary

Location : New York - Long Island
Refer to Job # VQBT827139

Legal Secretary The candidate maintains composure while meeting multiple deadlines (even with frequent interruptions).Assists and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s).Conserves assignments time by reading, researching & routing email correspondence. On behalf of assignments, liaise with various support departments of the Firm. Maintains assignments calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments. Analyzes, allocates, processes and monitors complex expense reports. Maintains and updates assignments client/matter lists, Outlook contacts and Marketing mailing lists. Responsible for assignments annual mailings. Researches and routes correspondence. Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents. Proofreads and reviews all work produced. Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail).Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms. Coordinates client billing with billing specialist. Enters, proofreads and finalizes assignments time entries on a daily basis. Maintains assigned lawyers files pursuant to the Firm s Policy on Records Management. Supports visiting lawyers/clients when required. Works harmoniously and effectively with others as part of a team. Accepts responsibility for actions. Exercises confidentiality and discretion. Volunteers to assist others and seeks out work during slow periods in workload. Continues to develop skills and abilities. Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices. Should have High school diploma or general education degree (GED). Should preferably have B.A. or B.S. degree from an accredited college or university. Previous experience in a professional services firm is preferred. Should be proficient in advanced functions of Microsoft suite (e.g., Adobe).Types accurately at 60-70 wpm is desired. Excellent command of Blackline packages such as DeltaView is preferred. Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint) is required. Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings) is also required.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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