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Title : Legal Secretary - Knowledge

Location : Texas - San Antonio
Refer to Job # GPSW737584

Legal Secretary Knowledge The candidate will provide creation of periodic newsletters on various software platforms; Amending template documents and guidance notes with due regard to the firms House Style; Assisting knowledge team members with the creation and amendment, and uploading, of items for the firms internal knowledge database (Global Search) for precedents, guidance notes, training materials and bid support material; Updating banking and finance knowledge intranet pages in Microsoft SharePoint or a similar web page editing platform; Typing, answering and redirecting phone calls, photocopying and scanning; Filing and completing expense forms, and arranging travel for knowledge team members in liaison with the firms travel agency where required (itineraries, transport, accommodation and currency, etc.); Booking meeting and training rooms, and liaison where necessary with the firms other support services (including the audio-visual team, catering and reprographics departments, IT, business development/marketing and learning and development/training administration); Working with team knowledge manager on specific tasks or projects; Organization of core banking training, including events with client delegates (such as our Banking Academy and Security and Insolvency courses), trainee training and ad hoc training for banking fee earners; Assisting knowledge team members with the preparation of materials and PowerPoint slides, and setting up webinar events or recordings on various platforms; Dealing with administration of training (and liaising with the Training Administration team where necessary) in preparation and on the day; Administration for webinar and other relevant software platforms, including helping fee earners with registration difficulties, sending reminders and coordination with other support teams; Opening new knowledge matters as required by banking and finance knowledge team members. (Fee earners are able to work on billable knowledge related matters); maintaining a database of open knowledge matter files and generating regular reports; maintaining a database of expenditure on external courses attended by banking and finance fee earners and knowledge lawyers. Note: This is FTC based job. The candidate must have English Language GCSE or equivalent; Secretarial qualifications/ILEX secretarial certificate/diploma qualification is desirable but not essential; Experience in a banking or other financial services department is preferable; must be accurate and computer literate; Must have strong ability in Microsoft Outlook, Word, Excel and PowerPoint; Must have ability to use initiative and problem solve; Must have excellent organizational skills with an ability to meet deadlines; Must have strong communication skills and telephone techniques; Must have ability to work as part of a team.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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