Legal Secretary in Jackson Landing, MS| LawFirmStaff

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Title : Legal Secretary

Location : Mississippi - Jackson
Refer to Job # SEIT789544

This large firm has a long history of serving clients throughout the Southern United States. They have a diverse practice that includes virtually all areas of litigation and transactional law. Pro bono work by all attorneys is encouraged, and billable hours credit is given. Associates receive excellent training and feedback, as well as early responsibility and meaningful work.
Legal Secretary Duties: Performance of complex secretarial, administrative and substantive legal duties. Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Identify most efficient and effective manner to complete tasks. Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications. Ability to prepare Appeal documents including Table of Contents and Table of Authorities. Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines. Prepare and coordinate e-filings, as well as filings in the EEOC and in the state courts if needed. Handle incoming and outgoing mail, faxes and scan documents. Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite and paper file. Maintain the daily calendar of each attorney including, scheduling appointments, meetings and travel arrangements. Maintain Outlook contacts for each attorney as appropriate. Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. (this should be electronic for most part). Open files, close files and assist with conflicts checks. Provide support to the attorneys with timesheets and regular billing matters. Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable. Assist with switchboard/receptionist back-up duties at least twice a month. Maintain a good working rapport with clients which requires discretion and judgment. Regular and predictable attendance is an essential function of the job. Requirements: A high school diploma or GED is required. An associate degree, business school certificate or related education is preferred. Significant prior experience may be substituted for a combination of the educational requirements. 2+ years of secretarial experience in a law firm environment is preferred. Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF. Working knowledge of legal practices, terminology, documents and court procedures. Working knowledge of the firm's support tools. Ability to interact and communicate effectively in a business environment. Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources. Excellent typing, spelling, grammar, proofreading, transcription and general clerical skills. Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records. Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.
 
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