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Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # XBYS821905

Legal Secretary Duties: Support clients, attorneys and other staff members by performing an administrative role and handling detail-oriented and critical tasks. Operate a computer, word processor and typewriter, transcribe dictation, photocopier, fax machine, telephone and other office equipment. Draft correspondence, memoranda, and other legal documents. Communicate with attorneys and clients via email, fax, and/or telephone. Screen telephone calls and record messages. Read, sort and date incoming mail. Ensure that outgoing mail is timely delivered. If necessary, route mail to a specific service and follow-up on timely delivery. Open new files, request conflict of interest checks and maintain all client and general files, maintain records and filing systems. Conduct periodic review for possible storage of older files, prepare files to be closed. Receive clients and visitors, maintain good public relations with clients, observe confidentiality of attorney-client relationship. Process bills, proof billing sheets, review and edit bills. Manage attorney expenses. Work closely with administrative support staff (word processing, receptionists, etc.). Perform overload typing, filing or photocopying as time permits and as requested by other attorneys or the personnel director. Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring legal matters, fines, and filing requirements, monitoring evidence-gathering, anticipating changes in litigation or transaction preparation requirements. Maintain deadline reminder systems. Represents attorney by communicating and obtaining information, follow-up on delegated assignments, knowing when to act and when to refer matters to an attorney. Qualifications: Must have 1-2 years of relevant experience necessary. Should possess interpersonal skills necessary. The ability to read and write in order to proofread typed material for grammatical, typographical, or spelling errors of routine law office correspondence and legal case matters. The ability to transcribe legal documents, correspondence, and reports from rough draft, or transcription at a level of 70 wpm. The ability to organize and prioritize numerous tasks and complete them under time constraints. The ability to be detail-oriented and handle multiple tasks simultaneously. The ability to organize and prioritize numerous tasks and distribute work to ensure completion under prescribed constraints.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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