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Title : Ip Legal Secretary

Location : Illinois - Chicago
Refer to Job # GYMZ787369

Business is very brisk at this large, international full-service law firm that is one of the oldest and most prestigious firms in the Pacific Northwest. Their practice includes corporate, litigation, real estate, intellectual property, legislative, and other types of law. It's clients include some of the largest corporations from around the region and the globe. The firm has a strong commitment to diversity, and its attorneys enjoy a flexible, exciting environment where they can choose the specific types of work that they enjoy. All attorneys are given meaningful, interesting assignments and client contact, as well as the training and mentoring they need to enhance their skills. Relationships between associates and partners are generally good, and the firm encourages pro bono work. Billable hours requirements are reasonable, and market compensation is paid.
IP Legal Secretary The candidate will be responsible Preparing, filing and prosecution of U.S. and foreign patents, U.S. and foreign trademarks and copyright applications. Provides considerable knowledge of legal procedures and terminology within particular practice areas along with the ability to follow complex instructions and work on his/her own initiative under limited supervision. Should have Knowledge in preparation of all Patent/Trademark Office forms, which includes but is not limited to: Provisional Cover Sheet, Application Data Sheet, Power of Attorney/3.73 Statement, Extension of Time, Notice of Appeal, Terminal Disclaimer, Issue Fee Transmittal, SB08, Oath/Declaration. Must have ability to format specification and responses to office actions in proper USPTO format. Preparing assignments for execution by inventors. Organizing and maintaining all correspondence and documents using the relevant document management system. Managing emails, calendar appointments, and client contact lists. Handling administrative aspects of U.S. patent prosecution. Coordinating services with Global Shared Business Services. Managing physical and electronic files, including intake, retention, retrieval, and transfer of records. Maintaining an organized and secured work station and filing areas. Running critical document checks to ensure all files have been appropriately saved. Importing electronic documents, including scanning documents into the document management system. Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers. Coordinating and preparing monthly client bills. Preparing check requests and expense reports. Opening files and conducting conflict checks. Processing and docketing for filing. Managing IP docketing deadlines. Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm's travel provider and processing related business expense reimbursements. Must have 3+ years of patent prosecution experience. IP practice assistant experience is required. should have Patent filing experience. Must have experience with opening new matters, conflicts, time entry, bills and reimbursements. Should have experience with EFS / PAIR. Must have significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers/partners. Should have high proficiency in the use of Word, Outlook, Excel, and PowerPoint. Experience with Elite, Legal Key, document management systems, conference room booking and travel agency programs/software is a plus

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