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Title : Litigation Legal Secretary

Location : New Jersey - Murray Hill
Refer to Job # PYZJ791536

Litigation Legal Secretary Duties: Supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. Supports a set of attorneys as a primary assignment, performs basic receptionist duties, and also provides back-up secretarial assistance to others as assigned. Provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors. Regularly and consistently updates client files, notebooks, and pleading indices. Draft standard pleadings, correspondence, memoranda and other documents. Accurately files court documents both electronically and in document form and able to determine and follow any local or judge specific requirements related to same. Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance). Effectively manage and monitor calendaring of deadlines and key dates. Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations). Properly prioritizes work assignments. Enter, review and revise timesheets accurately. Develop, implement, and maintain systems to promote organization and efficiency. Qualifications: Heavy Litigation Experience with New Jersey court rules and procedures, civil procedures, and federal court filing systems. Take-charge individual capable of keeping day-to-day office operations running smoothly for zir litigators. Possesses strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm's systems and databases. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed. Maintains a positive and can do A? attitude when dealing with clients, co-workers, and attorneys. Flexible and willing to pitch in wherever needed. Takes ownership; gets the job done without the need for prodding or supervision. Adapts well to fluctuations in workload and changes in responsibilities. Maintains a professional demeanor in high-stress situations. Ability to proficiently use Microsoft Office (Word, Excel, PowerPoint and Outlook); ability to use phone system, copier, scanner, fax, and printer. Experience with document management systems, e-filing, and legal time entry a plus. Accurate typing at a net speed of 65+ wpm (shorthand/speedwriting a plus). Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. Strong time management skills and the ability to work under pressure in a fast-paced environment. Ability to coordinate multiple tasks concurrently and to meet deadlines. Strong organizational skills, interpersonal skills, and attention to detail.

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