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Title : Litigation Legal Secretary

Location : California - Los Angeles
Refer to Job # TMTG848642

Litigation Legal Secretary The candidate will provide administrative support to attorneys on a day-to-day basis, as well as work closely with clients and other team members to ensure effective and timely attention to important legal matters. Draft, review, and revise legal and non-legal documents including correspondence and memoranda, plead, PowerPoint presentations, budgets, etc. Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using the firm software, create shell documents for various plead needed by attorneys. Demonstrate understanding of and facility with, local rules of court, municipal, state, and federal rules of procedure. File documents with courts and administrative bodies include electronic filing where applicable. Arrange for service of pleads and subpoenas. Assist with preparation for and schedule of meetings, teleconferences, conferences, and travel. Organize documents, and prepare binders and files to house relevant legal and non-legal materials. Review incoming mail and route to attorneys, the firm Calendar Department, and others. Maintain electronic and physical case files. Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas, and notices. Partner with the firm records group to create, review and maintain electronic and physical case files. Assist with track and management of various projects. Maintain shared office calendars and individual attorney/director calendars in Outlook, partner with the firm's calendar group when necessary. Demonstrate understanding of calendar practices. Enter attorneys billable time as requested according to Firm billing policies and coordinate with the firm billing personnel to facilitate attorneys timely review of monthly billing statements. Proofread documents for spelling, grammar, punctuation, and formatting errors. Prepare check requests and coordinate payment to vendors when necessary. Prepare expense reports and book travel arrangements, answer phones for attorneys/directors, direct incoming phone calls, and greet clients and guests. Regular, reliable, and punctual on-site attendance. Back up secretaries during planned and unplanned absences, take direction, and apply corrections to future revisions. Partner with attorneys to proactively manage their business development activities. Maintain composure and work efficiently and accurately during highly stressful circumstances. Demonstrate excellent customer service, build relationships with key staff in client offices, including periodically traveling to client sites. Work cordially, cooperatively, and productively with Firm employees, and work overtime as needed to complete essential functions. The candidate should have a high school diploma or a Bachelor's degree. A paralegal certificate is preferred. Should have 5 years of legal secretary/legal assistant experience. Prior litigation experience in California state and federal court is required, appellate experience is preferred. Must have superior customer service skills, strong organizational skills, and the ability to contribute to streamlining processes. Must have accuracy in grammar, spelling, and punctuation. The ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment. Must have strong attention to detail, pro-active self-starter with the ability to work independently, as well as in a team environment. Preferred experience using MS Office (experience using Office 2016 Suite), and prior experience with I Manage, Best Authority, time and billing systems, and Adobe Professional.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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