Legal Secretary in Monterey, CA| LawFirmStaff

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Title : Legal Secretary

Location : California - Monterey
Refer to Job # GLOE800420


Legal Secretary The candidate will provide administrative support to one or more attorneys. Perform initial screening of clients. Proofread letters and legal documents for correct grammar, spelling, punctuation, format and revise them accordingly. Review documents to ensure they are in proper format and contain all necessary references, exhibits, and appendices. Compose and mail/distribute routine letters and emails in accordance with company policies and guidelines. Prepare/revise documents from verbal or written instructions, notes, rough drafts, or other materials. Finalize and circulate documents for signature by the appropriate parties. Assist with preparation and filing of various corporate and real estate forms and documents with the appropriate agencies. Schedule and coordinate meetings, calendar tasks for completion, and notify interested parties. Upload and maintain files on the company's document management system. Establish and maintain physical files, records, and other information as needed. Assist in preparation of closing binders and minute books. Maintains database by organizing, summarizing, and storing documents. Enter attorney time. Assist with day-to-day activities and perform other relevant duties as may be. The candidate should preferably have an Associate degree education. Experience of 3+ years of a law firm in Real Estate, Corporate, and Civil Litigation is required. Experience of 1 year in Microsoft Office and Paralegal is preferred. Must have a strong commitment to quality client services. Strong computer skills (Word, Outlook, and Adobe) are required. Must demonstrate excellent work and share our values of integrity, teamwork, and reliability. Should be highly motivated, dedicated, and hard-working individuals Excellent communication skills and ability to organize and prioritize own work to meet the deadlines of the cases are required. Attention to detail with speed and accuracy is important. Needs to be able to effectively and efficiently manage multiple projects and competing deadlines. Must have the ability to adapt to changing priorities and remain flexible to meet client and attorney needs.
 
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