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Title : Legal Secretary

Location : Texas - Houston
Refer to Job # DHJR837371

Legal Secretary The candidate will provide all aspects of administrative support to attorneys within the corporate, real ?estate, and transactional departments; secretarial support to assigned attorneys which may include typing, drafting documents, ?answering phones, scheduling appointments, calendar management, dictation, opening and ?distributing mail. Assist with clerical support of corporate and real estate transactional matters, including drafting ?and preparing documents such as correspondence, reports, contracts, agreements, consents, ?proxy statements, corporate certificates, acquisitions and dispositions, financings and joint ?ventures, leases, closing statements, signature pages, promissory notes, deeds, etc.? Handle sensitive and confidential information and ensure that day-to-day support for the team runs ?smoothly and effectively.? Follow workflow procedures as they relate to opening/closing matters and generating ?engagement/disengagement letters.? Answer phone, handle routine inquiries for both internal and external contacts; refers calls to ?other contacts as needed and take thorough messages. Enter, edit, and submit timesheets through the time and billing system.? Maintain attorneys calendars and contact lists as requested. Arrange all aspects of both internal ?and external client meetings and conferences. Stay apprised of calendars and actively ?communicates changes or reminders as needed. Coordinate all business-related travel arrangements for attorneys. Submit all business-related ?expenses for reimbursement on behalf of assigned attorneys.? Send and retrieve documents from Records as needed; prepare files for offsite storage.? Use initiative and creativity to solve problems and research information to advance matters. Exhibit strong communication skills, both written and verbal. Maintain a courteous and service-driven demeanor at all times.? Take the initiative to build on existing skills through both self-directed development, as well as Firm ?sponsored training programs. Show willingness to share knowledge with others in the Firm. Ensure a high level of service when interacting with clients, co-counsel, opposing counsel, and ?other related internal and external contacts. Maintain discretion and sound judgment when interacting with others both external and internal ?to the Firm. Support and cultivates service standards as expected by the Firm.? Operate standard office equipment such as computers, photocopiers, calculators, and uses ?required software applications to effectively perform job duties. Scans and cleans up ?documents utilizing scan software. Convert and format documents from other software ?applications. Perform other tasks and duties as assigned. Must have 5+ years of experience; prior experience supporting Corporate, Real Estate, or Transactional attorneys; keyboarding skills of 65 wpm; advanced skills in MS Word, Excel, Outlook, and PowerPoint; effective oral and written communication skills.

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