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Title : Legal Administrative Assistant/Legal Secretary

Location : Illinois - Chicago
Refer to Job # DBLY738019

Legal Administrative Assistant/Legal Secretary Duties: Prepares and/or reviews for accuracy reports, documentation, general and/or legal correspondence and papers of a legal nature such as wills, trusts, summonses, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, patent and trademark applications. Accurately drafts and/or writes routine reports and correspondence. Manages timekeeper calendar (Outlook) and assists in meeting deadlines. Provides clerical, administrative, and organizational support including entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance. Prioritizes workload in an efficient and effective manner. Participates in on-going training sessions to enhance his/her technical skills. Stays informed of all firm policies and standardized procedures and applications. Assists Legal Support Assistant Trainees by providing training, mentoring, and quality assurance. Interacts with clients in a way that supports great client service and relationships. Requirements: High School diploma or GED and five years related experience or; ALS, PLS or CPS certification or paralegal certificate with 3 years related experience. A Bachelor's degree is preferred. Ability to type 50 WPM. Must have skills in Electronic Court Filing (ECF). Advanced knowledge in Microsoft Word (styles, tables, Table of Authorities & Table of Contents), Excel (charts/graphs/tables), PowerPoint, Outlook and Carpe Diem. Must have basic knowledge of legal terminology. Skilled in the use of a redlining tool. Working knowledge of case management and litigation support databases. Experience and knowledge in docket management systems. Must be able to use legal citations and apply to firm documents. Required to obtain PLS or CPS certification prior to promotion to Level III-Assistant. Ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs. Shares knowledge and mentors others on technology applications and firm/division processes.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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