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Title : Immigration Legal Secretary

Location : Ohio - Cincinnati
Refer to Job # FRZJ786955

This Midwest firm manages its practice groups efficiently and matter-of-factly. Solid and steady work help solidify this firm as a reliable player in the smaller law firm market. Associates can expect good training, including more hands-on work than in other firms offering similar levels of sophistication in the practice. Associates will be pleasantly surprised by the sophistication of this small firm, combined with a warm collegial environment.
Immigration Legal Secretary Duties: Perform intake of cases by analyzing case documents, inputting case information, and utilizing case management systems database. Collect and maintain up-to-date information within immigration case management systems database. Work with firm docketing department to create formal alerts for deadlines and expirations as directed by attorney/paralegal. Preparation of Petitions - Draft forms for immigration application filings and identify needed supporting documents. External contact with clients, government agencies and third parties. Drafts correspondence, memoranda, forms, presentations and other legal documents to be reviewed by attorney/paralegal. Reads, sorts, and date stamps incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar, contact lists, and deadline reminder systems. Maintains attorney and general office files. Work with business intake department to open/close/update matters as appropriate. Maintains good customer service with external and internal clients; observes confidentiality of attorney-client relationship. Schedules appointments and travel arrangements. Assist with attorney and paralegal time entry into the timekeeping system. Works with Billing Department and billing attorney to review and revise billing Proformas. Assist in finalizing bills for client mailing. Attention to check requisitions/payment of vendor invoices. Candidate will have 5-7 years of legal secretarial/administrative experience. Preferred 2+ years of immigration experience. Experience with case management system such as Immigration Tracker or similar is preferred. Must be self-motivated, detail oriented, trustworthy, professional, dependable, and display good judgment. Individual must have excellent customer service skills and telephone etiquette, be team-oriented, flexible, and a problem solver. Strong computer skills with experience in Windows 10, Microsoft Suite Office 2010 including advanced knowledge in Word, Excel, PowerPoint, and Outlook and a working knowledge of Nuance is necessary. Exceptional proofreading and the ability to apply grammar, spelling, and punctuation skills a must. Additional qualifications include solid organizational skills and ability to multi-task under pressure.

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