Legal Secretary in Cincinnati, OH| LawFirmStaff

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Title : Legal Secretary

Location : Ohio - Cincinnati
Refer to Job # AFDZ817645


Legal Secretary The candidate will perform a variety of duties, including but not limited to, the preparation, editing, and filing of various legal documents; transcription of correspondence; scheduling of appointments and calendaring; communicating with all necessary parties for the efficient handling of the desk (Records, Duplications, Messengers, etc.); and handling various other tasks as assigned by the attorneys or Office Administrator. Perform secretary functions for attorneys requiring knowledge of format, procedures, and legal terminology. Transcribe information from typed or handwritten notes, shorthand, or dictation. Ensure that grammar, spelling, and citations are accurate and formatted correctly. Prepare, edit, proofread, and maintain a variety of legal documents, including but not limited to correspondence, motions, subpoenas, opinions, complaints, declarations, discovery requests, and pleadings associated with discovery and trial preparation. Schedule appointments, depositions conference calls, site inspections, medical examinations, and various other appointments, including travel and company-related business for the attorneys assigned to the desk, as well as confirm prior to appointment, after scheduling. Order court reporters, interpreters, videographers, and conference rooms as needed. Prepare and process check requests, expense reimbursement requests, invoices, AP/AR information, and other financial documents are required. Answer phones, assist callers when possible, take messages, check voice mail and return calls, prepare memorandum regarding call - if appropriate, and all in a prompt manner. Handle all incoming and outgoing mail. Prepare filing for file maintenance by Records Department personnel. Open new matters and close files as required by attorneys associated with desk assignment. Maintain secretarial desk procedures and ensure Secretarial Manager/Office Administrator has the most recent copy. Assist in overflow as needed. Advanced skills in Microsoft Office and must be computer-literate with a variety of computer software programs, or capable of receiving necessary training to become proficient. Knowledge of all State and Federal Court procedures and requirements. Knowledge of all applicable deadline/cut-off dates for trial, discovery, etc. (in both State and Federal Courts). Expertise in calendaring; electronic filings (both State and Federal); preparation of tables of contents and tables of authorities, Ability to listen and follow directions. Ability to meet deadlines and work under pressure as required by deadlines, etc.. Attention to detail required, strong proofreading skills. Ability to exhibit professionalism and promote positive work habits, including effective and timely communication, team work, and respect for co-workers. Ability to multi-task and prioritize, with little supervision; must be well organized. Ability to delegate, as needed, and to work cooperatively with staff support departments. Ability to understand and apply the firm's practices and procedures. Ability to comply with safe work practices, including the use of safe work procedures, maintenance of a safe work area and the use of safety equipment High school diploma or equivalent, and a minimum of five (5) years experience in a law office environment either as a secretary or paralegal. Litigation Defense/General Liability background preferred.
 
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