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Senior Legal Secretary - Intellectual Property DUTIES: Performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discret....
Seeking Litigation Attorneys The candidate will be responsible for handling contested matters for the firm, including but not limited to drafting of discovery and motions, attendan....
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Location : New York - Long Island
Refer to Job # ZYIO715297
Intellectual Property Litigation Paralegal II (Copyright & Trademark) Duties: Obtains information and materials from IP vendors and government agencies, such as the US Patent & Trademark Office and Copyright Royalty Board. Certified copyright or trademark registrations. Copyright or trademark file histories and wrappers. Manages document production processes - hard copy, electronic, etc.. Collects material from client, opposing parties, and third parties (hard copies, electronic data, physical evidence). Maintains chain of custody. Prepares and maintains the tracking log of materials received and produced through the discovery process. Designs and implements document review systems. Prepares privilege logs. Manages logistics of production of documents - hard copy, images, native. Substantive Research. Analyzes documents and materials. Performs factual research. Compiles information into charts, graphs and timelines. Researches prior testimony and publications of opposing experts. Researches rules of procedure for relevant court venues, and assures adherence thereto. Coordinates preparation and filing of briefs and legal documents. Drafts routine filings (e.g. attorney appearances, notices of filings, notices of motions). Legal cite checking, shepardizing (Westlaw, Lexis). Fact checking. Compiles appendices and exhibits. Blue Book formatting, application of local rules. Prepares and submits electronic court filings. Interacts with outside entities (clients, government agencies, expert witnesses, consultants, other law firms, opposing parties, court personnel, etc.). Manages litigation support systems. Databases (Relativity, Concordance, Summation, Access, etc.). Transcript management systems (TextMap). Calendaring, task sharing, collaborative systems. Manages preparation for witnesses and depositions. Manages preparation of witness & subject files. Assists in preparation of witness outlines. Works with expert witnesses. Manages technical logistics for depositions (remote hookups, electronic transcripts, videography, synchronization). Manages trial preparation and trial support. Compiles and tracks trial exhibits. Prepares pretrial documents. Sets up and manages trial offices and trial support (e.g. remote office setup and logistics). Manages resources. Supervises legal staff. Obtains and supervises support from Firm departments (e.g. Litigation Support, Graphics Services, Purchasing, Trial Support Services). Manages relationships with supporting vendors (graphics, court reporters, trial support, hotels, etc.). Initiative. Anticipates needs, acts without direction, asks questions. Handles many projects at one time. Assumes responsibility for self (and team); does not blame others. Seeks and implements new and better ways of working; process improvements. Markets services to attorneys. Willing to take risks, seek challenges, take over difficult or unconventional projects; can take on a project at any stage. Performance Management. Trains staff and encourages development of knowledge and abilities. Enforces Firm policies. Stays within cost and resource constraints. Assigns work based on abilities of subordinates and to ensure success in meeting needs and deadlines; identifies strengths and weaknesses of team members. Holds subordinates accountable for achieving expectations and working efficiently. Uses flexible approaches to different staff members. Talks openly and directly with subordinates about performance problems, providing guidance and direction; prepares skill development plans. Establishes and refines procedures to increase efficiency based on evidence. Designs systems and procedures to be consistent and to meet high standards. Solving Problems. Breaks problems into component parts to find most appropriate solution. Researches and finds solutions for problems. Finds and tries more than one solution to stop problem from returning. Finds novel solutions. Makes decisions within appropriate time frame and cost constraints. When needed, makes decisions with incomplete or imperfect information; handles ambiguity well. Managing Information. Designs, implements and refines systems to absorb large volumes of data that can be easily retrieved by others. Teaches others to sort and store information using several systems. Establishes and maintains security and confidences. Manages large quantity of changing information in high stress circumstances. Gathering Information. Understands purpose of information. Disseminates information in clear and concise fashion. Uses varied internal and external sources, and creative approaches, in locating information. Develops methods and systems to obtain and organize information. Considers time and cost constraints. Evaluates and refines data-gathering methods. Leading Teams (for those managing teams/staff). Keeps members informed. Maintains a positive working environment. Gives credit and recognition. Keeps group motivated during long hours of work and high stress. Leads differing types of teams - flexible, cross-functional. Communication (oral, voicemail, e-mail). Works well with attorneys, clients, experts, vendors, consultants. Effectively listens and responds; detects underlying meaning. Maintains professionalism and clarity in communication. Displays tact and good judgment. Changes communication style and mode as needed. Explains complex information and interprets data. Diffuses anger, anxiety and stress in group. Maintain confidentiality. Sell ideas and proposals to partners, clients. Persuades others to change their views. Influencing Others. Understands where to go for information and to accomplish tasks. Models behavior desired in others - leadership by example. Promotes change within organization. Persuades individuals and groups (partners, clients) to adopt best practices. Using Technology. Keeps up to date on changes and improvements technologies relevant to practice area. Selects and applies most effective technologies to client matters. Trains staff and attorneys on use of technology. Uses complicated technical functions, and adapts technology for own needs. Develops and helps select new technical applications within the Firm. Monitoring for Accuracy, Quality and Order. Maintains high work quality while working under pressure of deadlines and competing priorities. Monitors details and quality of others work (staff, attorneys). Develops and manages complex systems to coordinate development and compilation of work product. involving K&E attorneys (sometimes across practice areas), clients, other parties, potential bidders and investors, staff, consultants and vendors.
Requirements: Complex IP litigation (primarily copyright and trademark) experience - in various venues in the federal court system, as well as the trademark division of the U.S. Patent & Trademark Office and the U.S. Copyright Office. Other tasks include electronic court filing (ECF), managing large discovery requests and responses, creating and managing databases and imaging systems, and supervising paralegal teams. Must have high-level experience with a range of litigation support applications including web-based platforms. Should also have experience managing out-of-town trial offices for cases that have gone to verdict. 5+ years of IP Litigation Paralegal experience within a large law firm environment; a Bachelor's degree is preferred. Additional qualifications include excellent analytical and superior organizational abilities, solid communication and management skills, creativity and initiative.
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