Patent Legal Secretary in Atlanta, GA| LawFirmStaff

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Title : Patent Legal Secretary

Location : Georgia - Atlanta
Refer to Job # DZIR807281


Patent Legal Secretary Duties: Drafts, edits, and files court documents and related correspondence. Handles time entry and billing for assigned attorney(s) and paralegal(s). Resolves billing disputes between clients and Accounting. Prepares cover letter for invoices. Processes new client information in the Client Information Management System. Maintains files on a regular basis as required by the attorney(s), Practice Group, and Firm procedures. Sends files and records off-site when and if appropriate. Maintains and updates attorney(s) calendar; enters contacts into InterAction on behalf of attorney(s). Coordinates travel arrangements and process expense reports. Coordinates in-house meetings and assists as necessary. Opens mail and date stamps when appropriate. Answers and handles all incoming phone calls in a professional manner. RSVPs attorney(s) for seminars and conferences. Maintains open communication with an attorney(s) at all times. Assists attorney(s) and paralegal(s) with the preparation and prosecution of patent, trademark, and copyright applications. Reports the Notice of Assignment Recordation to the client. Calendars docket non-provisional and foreign filing due dates; sends reminder letters regarding upcoming non-provisional and foreign filing due dates. Prepares transmittal documents, including Application Data Sheet (ADS), Transmittal letters, and fee transmittals. Prepares declaration documents, power of attorney, and assignment documents. Maintains and organizes USPTO/client correspondence. Tracks patents/applications in PAIR at attorney request. E-files applications via EFS-web. Prepares IDS (Information Disclosure Statement) based on the background of the invention. Prepares IDS based on any search reports in a related PCT application. Prepares to file receipt reporting letter. Calendars docket due dates for response to Election/Restriction Requirement and Office Actions as requested by the attorney. Prepares shell documents for the Response to the Election/Restriction requirement, Office Actions, and foreign correspondence to respond to Office Actions; prepares any extensions of time when responding to an Election/Restriction Requirement. Prepares draft letters reporting Office Action when received for attorney review and revision. Prepares shell documents for the Response to the Office Action. Prepares Notice of Appeals, when warranted, and Appeal Brief Shells. Prepares draft letters reporting Notice of Allowance and Issue Fee due for attorney review and revision; prepares issue fee for payment. Prepares draft letters reporting Issued Letters Patent. Proofreads all correspondence, patent cover pages, and claims. Obtains file histories of issued patents or published applications via PAIR. Qualifications: A Bachelor's degree is required. 3+ years of patent prosecution secretarial or administrative experience is required. Large law firm experience is preferred. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, FileSite or other document management software, and Aderant or other billing software. Proficiency in Visio is highly desirable. Excellent interpersonal, written, and verbal communication skills are required. Proven analytical and problem-solving skills. Must be detail-oriented, organized, and have a strong ability to multi-task and prioritize deadlines/workload.
 
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