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Title : Legal Secretary
Location : New York - Long IslandRefer to Job # BBXT845103
Legal Secretary The candidate assists and supports lawyers in dedicated assignments as well as associates assigned to the Practice Support Team. Conserves assignments time by reading, researching & routing email correspondence; on behalf of assignments, liaise with various support departments of the Firm. Maintains assignments calendars, plans and schedules meetings, conferences, teleconferences, video conferences, and travel; apprises assignment of schedule in advance of commitments. Analyzes allocate, processes, and monitors complex expense reports. Maintains and updates assignments client/matter lists, Outlook contacts, and Marketing mailing lists. Responsible for assignments annual mailings. Researches and routes correspondence. Produces information by formatting, inputting, editing, retrieving, copying, and transmitting documents. Proofreads and reviews all work produced. Receives, screens, and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail). Responsible for submitting requests for conflict reports; preparing and monitoring the creation of new business forms. Coordinates client billing with a billing specialist. Enters proofreads and finalizes assignments time entries on a daily basis. Maintains assigned lawyers files pursuant to the Firm's Policy on Records Management. Supports visiting lawyers/clients when required. Works harmoniously and effectively with others as part of a team. Exercises confidentiality and discretion. Volunteers to assist others and seek out work during slow periods in workload. Continues to develop skills and abilities. Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices. Other duties, as assigned. Ability to work independently and anticipate the needs of assignments. Maintains composure while meeting multiple deadlines (even with frequent interruptions). Should have a high school diploma or general education degree (GED); demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint); demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents, and practice group's systems and procedures (e.g., court procedures, closings). Should have B.A. or B.S. degree from an accredited college or university. revious experience in a professional services firm (not necessarily all in a law firm). Types accurately at 60-70 wpm. Should have proficiency in advanced functions of Microsoft suite (e.g., Adobe); excellent command of Blackline packages such as DeltaView.
Email: jobs@lawfirmstaff.com NO CALLS PLEASE
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