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Title : Legal Secretary

Location : Massachusetts - Boston
Refer to Job # CFKN735978

Legal Secretary Duties: Performs a variety of secretarial tasks to support assigned attorneys and other timekeepers. Provides a high level of client service and support while producing a high volume of consistently excellent work products. Maintains a general knowledge of the Firms practice areas and a specialized knowledge of the assigned attorneys practice area(s) and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships. Provides professional client relationship management with external clients. Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness. Creates and maintains client/matter lists and communication lists. Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files. Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook. Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis. Utilizes Ework software to open new matters, prepare engagement letters, and process conflict reports. Collaborates with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firms data security policy. Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Participates in departmental projects designed to streamline workflow and/or resolve issues. Administrative Support Answers telephones and relays messages. Arranges conference calls, video conferences and live meetings. Makes conference room reservations, coordinates meals, multimedia, and other services as requested. Coordinates travel arrangements through the Firms travel department as requested. Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed. May participate in the organization and planning of events. May assist in the preparation of marketing materials as requested. Qualifications: High School Diploma required, Associate Degree preferred. 3 years' recent Legal Secretarial experience, and/or 3 years of Administrative Secretary experience. Experience working in a large law firm preferred. Experience supporting transactional attorneys preferred.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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