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Title : Legal Secretary (Litigation)

Location : California - San Francisco
Refer to Job # BCJD721088

Legal Secretary (Litigation) DUTIES: Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes. Manage full and active calendar of appointments and ensure assigned partners/administrators/attorneys are prepared for all commitments. Anticipate and assist in prioritizing conflicting needs and the efficient use of time; handle matters expeditiously and proactively, and follow-through on projects to successful completion, often with tight and conflicting deadlines. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files. Coordinate conferences, meetings and appointments, often involving participants from inside and outside the firm, in multiple locations and time zones. Coordinate domestic and international travel arrangements travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. REQUIREMENTS: High School Diploma or equivalent. 5+ years of secretarial experience supporting partner level attorneys. Specialized secretarial degree, associate and/or bachelor's degree desirable. Ability to read, write and speak English. Ability to type at 70 wpm with accuracy. Thorough knowledge of MS Office applications including Word 7 and Outlook. Advanced proficiency in complex travel arrangements. Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position). Shorthand or fast notes (if applicable to position). Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment. Proficiency with advanced telephone functions, including conference calling and voicemail. Excellent telephone manner. Familiarity with legal filing and record-keeping practices. Strong organizational skills. Ability to perform clerical tasks with a high degree of accuracy. Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines, telephones and transcription machines. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm. Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc. Strong service orientation. Commitment to maintaining confidentiality of client and office information, and adhering to the Firm s Core Values. Commitment to the office and firm. Commitment to professional growth.

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