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Title : Legal Secretary (Resource Center)

Location : California - Los Angeles
Refer to Job # PHHX743084

Legal Secretary (Resource Center) Duties: Assumes responsibility for ensuring the efficient daily administrative operations of the assigned team. Communicates with attorneys and helps balance the teams workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Manager when workload demands and deadlines require. Composes routine and non-routine correspondence for attorney review as requested and also has strong proofreading skills. Provides administrative support to assigned legal team by ensuring the organization of work flow, maintain files in IRM, process timesheets, client bills and expense vouchers. Assists in organizing work schedule by maintaining calendar and contacts, scheduling appointments and coordinating travel arrangements. Proactively supports Firm-wide client service initiatives. Provides quality service to internal departments and external parties by interacting professionally and displaying a can do attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations with whom the attorney(s) works. Acts as liaison with the Firms internal service departments to ensure the provision of quality services to the legal team and WilmerHales clients. Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams, or, as requested by the Secretarial Resources Manager, whenever workload permits; contributes to the assimilation and training of new legal and support staff. Assists legal team with non-client matters, which may include miscellaneous work, generated from outside activities and pro bono legal work. Contributes to the Firms Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a can do attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person. Assumes additional responsibilities as requested. Qualifications: BA/BS Degree preferred. 2+ years' administrative experience, preferably in legal or professional services organization, a plus. Extensive software skills required, as well as Internet research abilities. Should be flexible, have excellent organizational, interpersonal and communication skills, and the ability to work well with all levels of internal management and staff, as well as outside clients. Proficiency in spelling, grammar, proofreading and writing skills, attention to detail and accuracy. Demonstrates deep understanding of the technology systems to include Word, Excel, PowerPoint and the Internet. Demonstrates knowledge of the Firms policies and all applicable administrative procedures.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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