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Title : Paralegal Program Coordinator

Location : Illinois - Chicago
Refer to Job # SYAB752360

Be a part of a highly successful, full-service law firm that counts among its esteemed clients many Fortune 250 firms. This firm has a reputation for treating associates exceedingly well. The branch office of a large international law firm, this firm's practice has consistently been strong in the litigation, corporate and tax fields; however, the firm also has made a definite commitment to intellectual property related work in the Los Angeles legal market. The Los Angeles branch has a full book of business involving some of the biggest movers and shakers on the national and international scene. An aggressive development track has associates achieving partner status in a very limited amount of time compared to other national firms of its stature. This firms is generally seeking the best and the brightest--meaning it is most willing to consider associates from top schools and firms.
Paralegal Program Coordinator Duties: Maintain Paralegal Program Excel data workbook; (headcount, attrition, billing data, hours, etc.). Assist with updating and maintaining paralegal sharesite. Answer phones and respond to paralegal and junior paralegal inquiries and requests. Collaborate with the litigation Paralegal Program Coordinator on various projects, time & attendance, budgeting and annual review process administration. Build relationships across the firm with individuals and departments Time & Attendance Track & monitor attendance; review and approve time off requests in PeopleSoft Assist with monitoring Carpe Diem/billing entries Communicate with paralegal and junior paralegal on adhering to time keeping policies Prepare regular reports relating to hours worked, attendance, etc. Monitor PeopleSoft timesheets for paralegals and junior paralegals. Review and process contract (temporary) paralegal and attorney time. Assist Paralegals and junior paralegals in managing their own attendance information in PeopleSoft (balancing and approving timecards) and overtime requests. Review and distribute monthly billable hours report. Staffing. Coordinate with Document Services with staffing requests. Assist with coordinating backup support from Chicago Support Services and support services from other offices. Review Process. Provide support for the Paralegal Review Committee and the annual review process. Maintain Paralegal Program Excel workbook of information related to annual reviews. Prepare paralegal and junior paralegal performance-related reports as needed. Manage Paralegal Review system; monitor and track reviews, evaluations; follow-up as needed. Process/compile paralegal and junior paralegal reviews. Coordinate paralegal and junior paralegal review meeting schedules. Orientation and Training. Handle paralegal and junior paralegal new hire coordination efforts. Prepare paralegal and junior paralegal new hire orientation materials/resource guide. Provide logistical support for Paralegal Program training programs; prepare training invitations and monitor attendance. Support preparation and maintenance of Paralegal Program training materials. Qualifications: Undergraduate degree is preferred. 5 years' relevant experience in a mid to large size law firm, professional service firm, or a corporate or financial services organization. Relevant experience in a mid to large size law firm, professional service firm, or a corporate or financial services organization is preferred. Must have in-depth knowledge of both paralegal support services, legal secretarial services and processes in a law firm or corporate/financial environment. Excellent oral and written communication skills with the proven ability to interact effectively with attorneys, staff and clients is critical. Must have strong attention to detail and organizational skills, and be able to work efficiently and prioritize assignments. Must be responsive to requests, follow-up and be able to provide excellent customer service in a professional, respectful and positive manner. Must be able to take initiative, work independently and make sound business decisions. Expert proficiency in Excel and Microsoft Word, is required. Core technologies include Microsoft Outlook, Word, PowerPoint, Excel, Citrix, Adobe.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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