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Location : California - Los Angeles
Refer to Job # QFRX736441
Legal Secretary Duties: Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription. Operates personal computer, transcription equipment to produce legal documents, correspondence, memoranda and e-mails, and other office machines such as photocopier, fax machine and postage meter. Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards. Reads, sorts and prints incoming mail, and e-mails and distributes. Schedules appointments and meetings for attorneys. Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar. Maintains client files and chron files. Arranges for travel for attorneys including hotel, airline and transportation. Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements. Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations.
Requirements: High School Diploma. Prior legal secretary experience in the areas of litigation, (transactional helpful). Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail.. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint. Knowledge of document management systems such as IManage. Ability to type 70 wpm. Ability to organize and prioritize workflow for multiple attorneys. Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff. Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers.
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